Look Up a Student
Enrol from Admissions Application
Converts an admitted application into a real student record, keeping the same guardian account that submitted the enquiry — no second account, no manual reconciliation.
Certificate Generation Centre
The cohort-scale issuance engine: upload a student roster once and the system matches or creates every student record, assigns permanent Student IDs (SHRS-STU-…), issues uniquely serialled, QR-verifiable bilingual certificates (SHRS-CERT-…), and produces print-ready documents — individually or as one batch.
Pending Certificate Approvals
Visible to any signed-in staff member, but only a Principal's account can actually approve or reject one — the server checks this on every decision, not just this page. A Registrar cannot approve their own request. This queue doesn't depend on looking up a student first.
Public Verification Tools
These are the same public, no-login lookup tools a third party (an employer, another school, a guardian) would use to confirm a record this office issued is genuine — the Registrar's Office is the natural steward of both.
Graduation Information Submissions
Guardians submit these from their own dashboard — nothing here is typed in by staff. Review a submission, request a correction if something looks wrong, then mark it verified once the details and results are confirmed. Marking a record verified starts the full institutional Graduation Approval Workflow — Academic, Examinations, Finance, Disciplinary, Library, ICT, Principal, both Vice Principals, and the Founder where required — tracked on the Graduation Control Centre →, not here. A record locks itself automatically once every stage clears.
Graduation Register
The full ceremony roster for one graduation session — every locked record, in one institutional publication. This is not an individually-verifiable credential: it carries no reference number, seal, or verification code of its own (each graduate's own documents carry those separately).
Pending Testimonial & Character Certificate Approvals
A Testimonial or Character Certificate can only be requested from a locked graduation record (see the record's own action row above) and only becomes a real, issued document once the student's own Principal/Head Teacher approves it here — a Registrar cannot approve their own request.
Lifetime Verification History
Every time a document's reference number has been checked at the public verification page, since the document was issued — the anomaly-review purpose this exists for is repeated or suspicious checks against one document.
Hifz & Ijazah Snapshot
Academic Standing
Latest Term Results
| Term | Subject | CA | Exam | Total | Comment |
|---|
Record Attendance
First-time entry for a term is a Class Teacher function under the Role & Permission Matrix — until Teacher accounts exist, this form only accepts corrections to a term already on file. If the term below isn't yet recorded, this will say so rather than silently failing.
Record an Assessment Score
Same rule as attendance: first-time entry for a subject/term is a Subject Teacher, Muhaffiz, or Arabic Instructor function under the Matrix — until those accounts exist, this form only accepts corrections to a score already on file.
Lifecycle Timeline
Record a Lifecycle Event
Every action below writes a permanent, reasoned entry to this student's timeline — nothing here silently overwrites the record.
Certificates
Every lookup, event, and certificate action is checked against your assigned roles under the SHRS Role & Permission Matrix and recorded in the staff audit log. If an action is refused and you believe it shouldn't be, contact the ICT Office at [email protected].